Mobility budget: A sustainable choice for modern employers

Job seekers increasingly prefer sustainable employers with hybrid work options and flexible commuting. To attract and retain employees, you offer a strategic advantage with a mobility budget.

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Seven steps to a mobility budget

With a customized plan, you can make a mobility budget fit well within your organizational culture. Take the following steps when introducing a mobility budget:

1. Set measurable goals: Clearly formulate what results you expect to achieve with the mobility budget, such as lower CO2 emissions, lower costs or more satisfied employees.
2. Involve employees early in the process: Ask for input. That way, you ensure that everyone thinks along. It also allows employees to express their own wishes.
3. Research travel patterns of employees: This makes it possible to match the mobility budget to their real transportation needs.
4. Get advice: Ask experts for advice on the latest mobility budget rules and sustainability goals.
5. Develop a communication plan: Inform all parties about the changes and benefits of the mobility budget. Also make sure employees know how to use the mobility budget.
6. Get the right systems in place: Turn your plans into action. Provide the necessary tools and systems that you use to manage the mobility budget. Don't forget the existing HR and travel expense policies.
7. Keep monitoring and assessing: Set KPIs and regularly review how things are going. Change the plan as needed.

Want to start working with a mobility budget, but don't know how to get started? Our advisors will be happy to advise you on getting started with your mobility budget.

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What is a mobility budget?

The mobility budget is a fixed amount per year that employees may use to offset their commuting expenses. The main goal is more flexibility. With this budget, they can decide for themselves whether to travel by public transportation or use partial transportation, for example.

The concept is still fairly new and offers an alternative to the leased car. That is still seen as an attractive condition of employment, but is increasingly being discarded as people work more from home. Then a flexible mobility solution such as a travel budget is more efficient. This allows employees to choose how and when they do so.

The mobility budget offers even more benefits:

• Encouraging environmentally friendly travel options among employees
• Connection to changing legislation
• Contribution to CO2 reduction
• Potential cost reduction for both employee and employer
• Part of attractive terms of employment

Mobility budget and sustainability

A sustainable mobility policy is very important for a green(er) future of your organization. The mobility budget has both financial benefits for employees and a positive impact on the environment. Choosing environmentally friendly transportation reduces CO2 emissions and shows that sustainable business is an important pillar within the organization.

How to translate this into practice:

• Invest in electric vehicles and the installation of charging stations.
• Encourage other modes of travel, such as carpooling and public transportation.
• Reward employees who travel environmentally friendly.

This approach shows that a smart mobility budget helps build a future-proof organization. By doing so, you also set a good example for other organizations.

Calculate mobility budget

If you want to switch, it is important to properly calculate the mobility budget. Make the comparison; what are the costs now and how does it remain cost-effective for your organization. Also calculate in the mobility budget what is needed to make it flexible and attractive enough for employees.

In your calculation, don't forget the cost of leased or owned cars. You then convert these into a flexible budget that can be used for different mobility solutions. Consider costs such as:

• Fuel or energy consumed
• Maintenance, repairs and tires
• Insurance and taxes
• Depreciation costs

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Mobility budget in combination with NS Go

We help you introduce the mobility budget with our mobility platform NS Go. With the NS Business Card as a mobility card, employees have the choice between travel by public transport and partial transport.

All trips employees make with their NS Business Card are processed directly in NS Go. You can also link this platform to your organization's HR, payroll and finance systems. This way you automatically settle these trips, but also the home work allowance, with the salary.

With NS Go you get:

• Access to all public transport: train, streetcar, bus, metro, all forms of shared transport.
• Nationwide and regional
• 24/7 insight into travel behavior, costs and CO2 emissions
• Less administration (costs)
• Advice on starting up a mobility budget

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